Author: Mark Karpinski, Senior Project Manager, Business Transition & Move Management
When relocating a business, there are hundreds of factors to consider. Many factors are more prominent than others, but they are all equally important to address in order to avoid pitfalls during a relocation. Below are four factors that are easily avoidable with the right consultant team, but many times become significant issues during the relocation process:
- Develop an organized process
It’s easy to focus on headcount and computers when beginning the relocation process. Minimal data is collected, and innovative thinking is put on hold to focus on construction. Having a well-rounded and organized process is the road map to a successful relocation. The first hurdle is to understand what and how much you will be relocating. Based on this understanding, data collection and tracking will help streamline the process. This data includes computers, monitors, printers, supplies, file space, kitchen appliances, etc. You will quickly notice there are over hundreds, if not thousands, of items to track and account for. Having a process in place early on will set up your team and relocation for success.
- Consult an expert early
When is the right time to start planning? More often than not the physical move is pushed until the very last second. Realization soon sets in that there is more to a relocation then hiring a mover. Waiting too long to get started leads to added risk, stress and increased employee hours, which can lead to an unsuccessful relocation that your staff will remember for years to come. It’s advised to consult with a move management expert at least six months prior to a relocation, if not more, depending on the complexity of the project.
- Prepare for success
Throughout the relocation process, purging should be the main focus of each staff member. Cleaning up old files, desk content and office supplies will streamline your office environment and provide less material to relocate, thus decreasing the overall relocation costs. The less you bring, the less you spend.
- Properly vet all vendors
Most relocations have the need for multiple vendors to handle various services like a shredding/scanning company, desktop disconnect/reconnect firm, furniture liquidator and a physical move company. Properly vetting vendors should be a priority. Be sure to check their recent experience by calling past clients, going back as far as three years for similar sized projects. But beware, some vendors claim to do it all. Be sure to check that the vendor does what they say and that they have the expertise and experience to back it up.
On average, the relocation process can take between 300 and 600+ hours of time. Be sure your company has the bandwidth and expertise to dedicate resources to this sort of engagement. By hiring a move management partner, you will reduce risk and immediately add value to your project. CBRE’s model is proven to lead successful relocations for projects of all sizes and scopes. Our network of vendors are vetted and willing to go to bid, offering top professionalism and competitive pricing. Remember, a successful relocation typically begins six months to one year prior to the move date.
CBRE offers an end-to-end Move Management service with our Business Transition and Move Management team. Our team of dedicated and seasoned professionals are with you every step of the way. For more information on how to set your relocation up for success, contact Mark.Karpinski@cbre.com or visit www.cbre.com/BTMM.